Mon, 11/06/2023 - 11:33 By Maulik Shah Contributor Lloyd Sebag
Dynamics 365 Calendar

If you are in the hotel management business, you have faced the complications of managing reservations. 

The process can be time-consuming, prone to errors, and challenging to organize effectively. It is crucial to have a system in place that streamlines your operations, prevents overbooking, and provides a clear overview of your bookings.

An online appointment scheduling plugin can significantly help hotel businesses. This Dynamics 365 calendar plugin integrates directly with the CRM. The scheduling feature becomes available within the CRM. 

Advantages of Using an Online Tool for Room Bookings

Centralized Management

One of the primary advantages of employing a tool is centralization. With this digital tool, you can manage all your reservations in one place. Any changes in the bookings will be directly updated in the CRM. This simplifies the process significantly, eliminating the need to track bookings across various platforms and sources.

Time-Saving Automation

Manual reservation management can be extremely time-consuming. Busy hotels need an online booking calendar to automate many of the tasks associated with handling reservations, freeing up your time. With automated booking processes, you can focus on other essential aspects of running your hotel, such as improving guest services and enhancing the guest experience.

Enhanced Customer Service

By offering an easy-to-use online booking system like Calendar 365, you provide a more enjoyable experience for your guests. This user-friendly interface enhances customer satisfaction, potentially leading to repeat business and positive word-of-mouth recommendations. This helps in building the hotel's reputation.

Here are the top reasons to use an online booking calendar in your hotel:

  • Provides a 360-degree view of all your bookings
  • Enables real-time room availability updates for guests
  • Streamlines and monitors bookings in one central location
  • Provides valuable insights into guest trends and preferences
  • Saves time through reservation management automation

Set up the Online Booking Calendar

To implement an online booking calendar effectively, follow these steps:

Select the Right Software

Choosing the right online booking calendar software is the first step. Research various options, considering factors like ease of use, compatibility with your website, and integration with your existing property management system. 

Calendar Setup

Setting up your calendar will vary depending on the software you choose. Typically, the process is straightforward. Ensure your calendar includes your hotel's contact information, room details (type, rate, minimum stay), and policies (check-in/out times, cancellation policies, etc.). Including photos of room types can also enhance the guest experience.

Promoting Your Direct Room Booking Service

When promoting your hotel's direct room booking service, it's essential to focus on the convenience and advantages it offers your guests. Here are some strategies to effectively market this service:

  • Website Integration: Make direct booking a prominent feature on your hotel’s website. Place links to your booking calendar in strategic locations like the homepage, header, footer, and main navigation menu, ensuring it's easily accessible for potential guests.
  • Social Media Engagement: Utilize your social media platforms to highlight the ease and benefits of direct room booking. Share engaging content, such as short videos or graphics, showcasing the simplicity of the booking process and the range of available room options.
  • Email Campaigns: Reach out to your mailing list with tailored email campaigns that emphasize the perks of direct booking, such as exclusive deals or faster check-in processes. Include a clear call-to-action linking directly to the booking calendar.
  • Incentivize Direct Booking: Offer exclusive benefits for guests who book directly, such as complimentary room upgrades, late check-out options, or special discounts. This not only promotes direct booking but also enhances guest loyalty.

These strategies aim to not just promote the booking feature but to highlight the overall enhanced experience and benefits guests enjoy when they book rooms directly through your hotel’s platform.

Key Features to Look for in an Online Booking Calendar

Ease of Use: The calendar should be user-friendly for both you and your guests, making it easy to find available dates and times.

Compatibility: Ensure seamless integration with your website, property management software, and Channel Manager.

Flexibility: A flexible calendar allows you to make changes easily, modify reservations, cancel bookings, and access past booking information.

Reliability: Your calendar should be reliable and always up-to-date to prevent double bookings and ensure accurate room availability.

Reminders: Automatic reminders for guests can improve the overall guest experience and reduce no-shows.

How an Online Booking Calendar Saves Time and Money

  • Efficiently tracks bookings, modifications, and cancellations, reducing manual effort
  • Provides a clear view of room availability, optimizing your inventory
  • Prevents overbooking and underbooking, maximizing revenue
  • Helps manage finances by tracking booked rooms accurately
  • Allows you to offer deals and discounts to boost bookings
  • Facilitates quick response to market dynamics by offering special rates
  • Minimizes booking fees by encouraging direct bookings on your website


As we have explored, these digital tools bring centralized reservation management, time-saving automation, and enhanced customer service to your fingertips. However, to truly elevate your hotel's booking experience and boost efficiency, it's crucial to consider the specific needs of your business.

Tools like Calendar 365 can fulfill unique challenges and opportunities in the hotel industry. It is designed to seamlessly integrate with your existing Dynamics CRM, making room bookings a breeze. Such a plugin offers a range of features to ensure your hotel operates at its full potential.

For more information on how Calendar 365 can transform your hotel's reservation management, we encourage you to reach out to us. Our dedicated team is ready to assist you and provide tailored solutions to meet your specific requirements. Mail us at or visit our website,, for more information about Calendar 365.


Add new comment

Enter the characters shown in the image.